Grant Candidate Qualification

Domestic or overseas researchers or graduate students engaged in the target technical fields, who can receive a recommendation of the head of department, and satisfy the following conditions.

[1] As of March 31, 2025, aged 35 or below
(However, if there is a special reason, even aged 40 or below is acceptable)

[2] Those, who are applicable to one of the followings, and who are expected to achieve a remarkable research exchange result through this subsidy.

 1) Researchers enrolled in domestic universities or public research institutes, participating in international research exchange symposiums, etc. to be held overseas, in which they will give presentations about research papers in principle.
(a case to dispatch researchers)

 2) Researchers enrolled in Japanese universities or public research institutes who are sent to other research organizations abroad by the research institutions for the purpose of exchange research or collaborative research less than 2 months, who can receive the recommendation from the receiving official person.
(a case to dispatch researchers)

 3) Researchers enrolled in overseas universities or public research institutes, participating in an international research conference, etc. to be held in Japan, in which they will give presentations about research papers.
(a case to invite researchers)

Recommendation Procedure

[1] Application Conditions
· Registration for the international conference is completed.
· The conference period falls within the term of the grant.
· The abstract of the research paper is attached to the application.

[2] Recommendation Documents
Submit the following documents to the secretariat division of the foundation.

 1) In case a researcher is sent overseas
Form-A
"International exchange promotion candidate recommendation document to send a researcher to international collaborative research / international research meeting"

 2) In case a researcher is invited from overseas
Form-B
"International exchange promotion candidate recommendation document to invite a researcher to international collaborative research / international research meeting"

[3] Recommender

 1) In case of dispatching researchers
A chief professor, a department chief or a supervisor at the university or an appropriate responsible person such as a director of a research institution.

 2) In case of inviting researchers
A person who are responsible for accepting invited researchers, etc., and conforms to the recommenders of 1) above or a person responsible for implementing the international research meetings etc.

[4] A number of recommendations
In principle, one recommender can make one recommendation in a single fiscal year.

[5] Recommendation Deadline
A fiscal year is divided into 3 terms. An application deadline is set for each term respectively.
Please refer to "Application Reception Terms (during which an applicant attends an international conference, etc.) and Application Deadlines" section and the table above.
Please attach the notice of acceptance of the research paper. If you have not received it yet, please be sure to send it to us at a later date.

Download recommendation forms

* Acceptance of all applications for FY2024 has been closed.

Recommendation Reception Period

* Acceptance of all applications for FY2024 has been closed.

Selection Method

Selection is made by the selection committee, and the chairperson of the foundation will approve it.

Selection Committee Chairperson

Hiroyuki Sakaki
(President, Nara National Institute of Higher Education and Research)

Result Notification and Grant Offering

[1] Result Notification

Notification will be sent to the recommender by about one month before the departure date.

[2] Grant Offering

The grant will be paid roughly a month before the departure date.

Achievement Report

After participating in an international research conference, etc., the recipient is requested to promptly submit the prescribed outcome report to the foundation.